When it comes to planning the perfect virtual meeting, corporate event or trade show appearance, it’s crucial to partner with the right audio visual vendor. A good vendor can help you set up a show that’s memorable, effective and unique, so that all participants walk away happy and satisfied.
Of course, choosing the right vendor is easier said than done. You have many options when picking an audio visual partner, so it’s important to consider your needs and settle on the one that’s right for you. Here are a few tips to help you select the right AV equipment rental company.
Knowledge of the venue
You’ll want to work with a vendor who understands the venue you’ve chosen to host your event. While you may not be able to find a vendor who is intimately familiar with the exact restaurant, conference room or ballroom you’ve picked, you can narrow down your choices by looking for a partner who has experience with the type of venue you’ve settled on.
You may find that you have the option of working with an AV professional who comes from the venue itself. While this might seem like a great option at first, remember to do your research. AV professionals hired by hotel chains or restaurants are often outside contractors who may not know the venue space any better than you – or another vendor – does. Because AV rental companies have so much experience working to create the perfect event, it may be a smarter choice to bypass the venue’s own expert in favor of choosing your own, to truly customize your experience.
Don’t fret if your chosen vendor has never been to venue before you hire them. A good vendor will send a professional who can quickly analyze the space and choose the right equipment to maximize the experience. A good vendor will also be able to examine the placement of outlets and other wiring so that they can help design the right layout. Not only that, the vendor will also be present on the day of the event to help ensure that everything runs smoothly.
A creative portfolio
The best way to get a sense of what an AV rental company can do for you is to take a look at their online portfolio. This is the way a company can show off its abilities and its personality. If you’re not impressed by a vendor’s portfolio, chances are you won’t be happy with what they can do for your event.
If, however, you find a vendor with a portfolio that truly wows, you should contact them to see what they can set up for you. Some things to look for in a portfolio are creativity, versatility and attention to detail, as these things indicate that a vendor can truly customize an event to suit a client’s wants and needs.
A good selection
When examining a portfolio, you should also pay attention to the types of equipment and signage used. Different vendors offer different options when it comes to LCD screens, tablets and other rentals. Know what kinds of equipment you’re looking for, so you can choose a vendor who has those offerings available to you immediately and for a good price.
Many vendors showcase their selection online, but if one doesn’t, give them a call to see what they can do for you.
Content brought to you by Tallen Technology Rentals, a leader in the Audio Visual Industry bringing you the newest technologies and the best customer care and experience.